Administrative Assistant, Fresno, CA 

Essential Responsibilities & Qualifications

• Keep reception area, conference room, and other offices clean and neat to present a professional, welcoming environment to customers and visitors
• Greet office guests in a friendly, professional manner. Notify appropriate employee(s) of visitors’ arrival
• Answer telephone in a friendly, professional manner within 2 rings. Route callers to appropriate staff members, or take accurate, complete messages as needed. Answer gate requests and screen visitors
• Receive incoming mail and faxes, and route to appropriate departments. Prepare outbound mail and UPS/FedEx packages for pick-up
• Monitor inventory of office supplies (paper goods, desk supplies, kitchen supplies, etc.), and purchase as needed according to established budgets
• Schedule facility maintenance and repair work as needed with purchasing department
• Serve as primary point of contact for printing service, alarm company, cleaning service, computer network service, and other service/maintenance providers. Coordinate service calls as needed
• Prepare letters, memos, spreadsheets, flyers, and other documents as requested by office staff
• Participate in coordinating company events (customer visits, holiday parties, staff lunches, executive meetings, etc.) including location, food/beverage, audio/visual requirements, and communication
• Minimum 2 years’ experience in an office environment
• Knowledge and experience with Enterprise Resource Planning a plus
• Computer competence including Microsoft Office suite
• Excellent verbal and written English communication skills
• Self-starter, able to take initiative and work independently with minimal supervision
• Excellent analytical and problem solving skills
• Ability to manage and prioritize multiple tasks under deadline pressure
• Pay Rate: $19/hr.